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Timecard Entries

Agave Sync enables you to sync Procore Timecards to Vista PR Timecard Entry.

Visual Mapping​

Procore and Vista Visual Mapping

Procore and Vista Visual Mapping

FAQs and Common Error Messages​

How does Agave Sync determine the Batch ID when syncing Timecard Entries to Vista?​

Agave Sync determines the Batch ID by:

  1. Checking for an Existing Batch ID: Agave Sync looks for an open Batch ID with the correct Batch Month, PR End Date, and PR Group. If it finds one created by the Agave Vista user, it uses that Batch ID.
  2. Creating a New Batch ID if None Exists: if no suitable Batch ID exists, the Agave Sync Vista user creates a new Batch ID for the first synced timecard. This newly created Batch ID is then used for subsequent syncs.

How does Agave Sync determine the PR End Date?​

Agave Sync will default to Saturday of each week as the PR End date.

note

If you use a different day of the week than Saturday, let your Agave Account Manager know and they can apply a setting to use that day.

How is the Batch Month determined When Syncing Timecard Entries?​

When syncing Timecard Entries to Vista, Agave Sync uses the month of the PR End Date.

For example, if a Timecard Entry has a date of "2/28/2025", but the PR End Date is "3/3/2025", the Batch Month will be set to "3/25".

How does Agave Sync Determine the PR Pay Sequence?​

Agave Sync applies a default Pay Sequence for all Timecards synced from your PM System to Vista.

You can determine your Pay Sequence by going to PR Pay Period Control, selecting the relevant PR Group, and pressing the Payment Sequence tab:

Vista Pay Sequences

Procore Time Types and Vista PR Earnings Codes​

To sync Procore Time Types with Vista PR Earnings Codes, you will need to have the Vista PR Earnings Code description match the text of the Procore Time Type. To have these match, you could either:

  1. Retitle the Vista PR Earnings Codes to match the text of Procore's standard Time Types. Note, Procore's standard Time Types include:
    • "Regular Time",
    • "Double Time",
    • "Exempt",
    • "Holiday",
    • "Overtime",
    • "PTO",
    • "Salary", and
    • "Vacation"
  2. Add custom Time Types in Procore that match your Vista Earnings Codes. To learn more about adding custom Time Types, see Procore's documentation.

Procore and Vista Visual Mapping