AP Payments (Subcontractor Payments)

Agave Sync allows you to import Vista AP Payments to Procore Subcontractor Payments.

note

By default, Agave syncs only "Posted" Vista AP Payments to Procore.

Visual Mapping

Common Errors and FAQs

How does a Vista AP Payment translate to a Procore Subcontractor Payment?

Procore requires two key pieces of information when creating an AP Payment:

1. A Subcontract or Purchase Order, and
2. A Project ID reference.

However, these fields are not directly present in the Vista AP Payment Header or Line Items. Instead, the Vista AP Payment Line Item references an AP Invoice Line Item, which do contain the necessary Subcontract/Purchase Order and Project details.

To enable syncing AP Payments to Procore, Agave follows this approach:

1. It treats each AP Payment Line Item as the actual Payment, since it contains all the required fields for Procore.
2. It links the AP Payment Line Item to its corresponding AP Invoice Line Item to extract the Subcontract/Purchase Order and Project ID from Vista, ensuring the correct data is used when importing into Procore.

What is the mapping between Procore and Vista Payment Methods?

The following is a mapping of Vista and Procore Payment Methods:

Vista Payment Method	Procore Payment Method
Check	Check
Credit Service	Electronic
EFT	Electronic
Viewpoint ePayments	Electronic