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Timecard Entries

Visual Mapping​

Procore and Acumatica Timecard Entries Visual Mapping

Procore and Acumatica Timecard Entries Visual Mapping

Configuration & FAQs​

Labor Items and Classifications​

Context

Acumatica uses Labor Items to specify types of work for labor tracking and costing. These Labor Items are entered on timecards, and are used in the Labor Rates form (along with project, prevailing wage, and employee information) to make the proper wage determination in the payroll workflow.

Procore has a similar concept, Classifications, used to identify trade/rank of an employee throughout the workforce modules.

By default, Agave maps Acumatica Labor Items to Procore Classifications to ensure that:

  1. The employee's default type of work is set on the timecard in Procore without requiring manual selection
  2. The classfication can be updated in Procore, and the proper Labor Item will be used in Acumatica (e.g. if an employee is doing a different type of work from usual)

Setup

For each Labor Item in Acumatica, create a corresponding Classification in Procore. The Labor Item's Inventory ID must match the "Class Code" in Procore for Agave to map them correctly.

  1. Navigate to Company Admin > Classifications in Procore:

    Procore and Acumatica Timecard Entries Visual Mapping

  2. Create Classifications to match your Acumatica Labor Items:

    Procore and Acumatica Timecard Entries Visual Mapping

Rate Calculations​

Agave uses the rate calculation logic defined in the Labor Rates screen in Acumatica. This ensures that all employee, project, and prevailing wage information is taken into account properly.

In the example below for a prevailing wage project, Agave will supply the "CARPENTRY" Labor Item and specify the project and employee on the Time Entry. For this prevailing wage project (BVA25036), the correct rate (110) is chosen:

Procore and Acumatica Timecard Entries Visual Mapping

Time/Earning Types​

By default, Agave supports the following Pay Types between Procore and Acumatica:

  • Regular
  • Overtime
  • Double Time
  • PTO
  • Sick
  • Holiday

Custom Time/Earning Types

Agave can also often support custom time/earning types that are added to the lists in both systems. Work with your Agave account rep to enable this.

Identifiying Certified Projects​

For customers syncing Projects from Procore into Acumatica, you can designate a custom field in Procore to represent whether the project is Certified.

When this is selected, the "Certified Job" checkbox in Acumatica will be selected for the project:

Procore and Acumatica Timecard Entries Visual Mapping

Contact your Agave account rep to set up this custom field mapping.