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Subcontracts

Agave Sync allows you to sync Sage Intacct Subcontracts (i.e. a type of Purchasing Transactions) to or from Autodesk Build Cost Contracts.

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If you sync Subcontracts from Autodesk Build to Sage Intacct, Agave Sync will export Subcontracts to Sage Intacct in an Pending status. Subcontracts will appear in Sage Intacct's Purchasing Transactions module. You can then apply AP Invoices against them.

Visual Mapping​

Autodesk Build and Sage Intacct Visual Mapping

Autodesk Build and Sage Intacct Visual Mapping

Autodesk Build and Sage Intacct Visual Mapping

Autodesk Build and Sage Intacct Visual Mapping

Autodesk Build and Sage Intacct Visual Mapping

Video Tutorial​

Common Errors and FAQs​

Matching Sage Intacct Purchasing Transaction Types to Autodesk Build Contract Types​

To ensure a seamless sync, you will want to make sure your Purchasing Transaction Types match your Autodesk Build Cost Contract Types:

Autodesk Build and Sage Intacct Visual Mapping

Sage Intacct Entry Items​

Sage Intacct by default will require Items for Purchasing Transaction (Subcontract) Line Items. Items are useful for categorizing Line Items (e.g. associating them with General Ledger Accounts, Units of Measure):

Autodesk Build and Sage Intacct Visual Mapping

Since Autodesk Build does not have the concept of "Items", you can apply a default to all Subcontract Line Items. Let your Agave Account Manager know of the Item ID you would like to apply to all Subcontract Line Items, and they will be able to apply this default for you:

Autodesk Build and Sage Intacct Visual Mapping

Error: Document Number is missing​

This error occurs when your Sage Intacct configuration requires a document number for subcontracts. Please reach out to your Agave implementation team so that they can enable a setting in your configuration to fix this.

Does Agave Support Syncing Sub-items from Autodesk Build?​

Yes, Agave supports syncing one level of sub-items from Autodesk Build for the following record types:

  • Subcontracts
  • Purchase Orders
  • Change Orders
  • AP Invoices
  • Prime Contracts
  • Prime Contract Change Orders
  • AR Invoices

To enable syncing for sub-items, ask your Agave Account Manager to enable it for you.

How It Works

Autodesk Build records have a hierarchical structure with:

  • Root items — parent line items
  • Sub-items — child line items
  • Sub-sub items — which are explicitly filtered out (only one level of nesting is supported)

Agave Sync will include root items and their direct sub-items when syncing. Any items nested deeper than one-level are excluded.