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AR Invoices (Budget Pay Applications)

Agave syncs Autodesk Budget Pay Applications to Acumatica as Invoices (non-Pro-Forma).

Visual Mapping​

Autodesk Build and Acumatica AR Invoice Mapping

Autodesk Build and Acumatica AR Invoice Mapping

Autodesk Build and Acumatica AR Invoice Mapping

Autodesk Build and Acumatica AR Invoice Mapping

Configuration​

GL Account​

Agave can send a default Revenue GL Account on AR Invoices. Work with your account rep to enable this.

Sub Job (Task) Requirement​

Acumatica requires that all AR Invoice line items have a "Task" associated with them. If your Main Contract in Autodesk does not have its Schedule of Values linked to Budget Codes, there will not be a Task for Agave to send.

Agave can set a single backup Task to send with all AR Invoices in this case. Work with your Agave account rep to enable this.

Sub Job (Task) Aggregation​

Acumatica users may choose to track revenue solely at the sub job (Task) level (ignoring Cost Code detail) in Acumatica. This is set on the project record via the "Revenue Budget Level" setting:

Autodesk Build and Acumatica Prime Contract Mapping

When syncing AR Invoices from Autodesk to Acumatica, Agave has a setting that will aggregate AR Invoice lines by Task and write them to Acumatica at the Task level. This allows you to keep your Autodesk Prime Contract at the Cost Code level to match your budget SOV.

Work with your Agave rep to enable this setting. Note that it will also impact other AR workflows (Prime Contract Change Orders and Prime Contracts).