Projects (Jobs)

Agave Sync allows you to export Autodesk Build Projects to Sage 100C Jobs.

Visual Mapping

Project Templates

If you want to apply Project Templates in Autodesk Build as a default, see our guide on setting up Project Templates.

Configuring Autodesk Budget Codes to Match your Accounting System

You will want to make sure your Autodesk Build Budget Codes is set up to match the structure of your Sub Jobs, Cost Codes, and Cost Types in your Accounting System. We recommend properly configuring this in your Project Template(s) to ensure all Autodesk Projects use the same Budget Code structure.

The following includes a video walk through and guide to properly onfigure your Project Template's Budget Code.

To ensure they match:

In your Project Template, go to the Cost Management module.

Select the gear icon or Settings on the left navigation.

Select the Budget tab, select Add New.

Configuring Sub Jobs

If you plan to use Sub Jobs, complete the following steps. If you do not, feel free to skip this step.

Note, the following Accounting Systems have the concept of Sub Jobs:

Acumatica ("Tasks")
Foundation ("Phases")
Sage 100 Contractor ("Phases")
Sage 300 CRE ("Extras")
Sage Intacct
Vista

To configure your Sub Job setup:

Press the pencil icon next to Segment 1, and type in Sub Job.

Below Sub Job:
- For Where, select "Code"
- For Number of Characters, select "Flexible"
- For Delimiter, select "Hyphen"

Configuring Cost Codes

To configure your Cost Code setup:

Press the pencil icon next to Segment 1, and type in Cost Code.

Below Cost Code:
- For Where, select "Code"
- For Number of Characters, select "Flexible"
- For Delimiter, select "Hyphen"

Configuring Cost Types

To configure your Cost Type setup:

Press the pencil icon next to Segment 2, and type in Cost Type.
Below Cost Type:
- For Where, select "Code"
- For Number of Characters, select "Flexible"
- For Delimiter, select "None"

Common Errors and FAQs

Error: Project Already Exists

If you encounter the error [Autodesk Build Error] [Project Name] already exists, you will need to either:

Link the Record: link the Project to the existing Project in Autodesk Build, or
Check for Duplicates: if you cannot link the Project, it means there is already a Project in your accounting system that links to the Autodesk Project. In this case, you can:
- Delete or consolidate the duplicate Project in your accounting system,
- Ignore the duplicate record, or
- Update the name of the Project name to make it unique.

Error: Invalid State Code for Country

When syncing Projects, Vendors, or Customers in Autodesk Build, only valid state or province names and ISO 3166-1 alpha-2 country codes are supported. Additionally, the specified state or province must correspond to a valid location within the project's country.

United States

Below is a list of valid state codes for use in Autodesk Build:

AL: Alabama
AK: Alaska
AZ: Arizona
AR: Arkansas
CA: California
CO: Colorado
CT: Connecticut
DE: Delaware
FL: Florida
GA: Georgia
HI: Hawaii
ID: Idaho
IL: Illinois
IN: Indiana
IA: Iowa
KS: Kansas
KY: Kentucky
LA: Louisiana
ME: Maine
MD: Maryland
MA: Massachusetts
MI: Michigan
MN: Minnesota
MS: Mississippi
MO: Missouri
MT: Montana
NE: Nebraska
NV: Nevada
NH: New Hampshire
NJ: New Jersey
NM: New Mexico
NY: New York
NC: North Carolina
ND: North Dakota
OH: Ohio
OK: Oklahoma
OR: Oregon
PA: Pennsylvania
RI: Rhode Island
SC: South Carolina
SD: South Dakota
TN: Tennessee
TX: Texas
UT: Utah
VT: Vermont
VA: Virginia
WA: Washington
WV: West Virginia
WI: Wisconsin
WY: Wyoming

Canada

Below is a list of valid province codes for use in Autodesk Build:

AB: Alberta
BC: British Columbia
MB: Manitoba
NB: New Brunswick
NL: Newfoundland and Labrador
NS: Nova Scotia
ON: Ontario
PE: Prince Edward Island
QC: Quebec
SK: Saskatchewan
NT: Northwest Territories
NU: Nunavut
YT: Yukon

Error: NotAllowedException: Not Authorized. Current project is not active.

This errors is from the Project no longer being marked as Active in Autodesk.

To resolve this error, you can either:

Mark the Project as Active in Autodesk. You can do this by going to Account Admin-->Projects, and selecting the Archived tab. From there, you can select to Restore Projects:
Disable Auto-syncs for the Project in Agave. You can do this by going to the Projects tab in the Agave Sync website, and toggling off Automatic Sync for the Project:

If you want to apply Project Templates in Autodesk Build as a default, see our guide on setting up Project Templates.